On this page15 sections
- Quick picker
- Formal alternatives
- Everyday work emails
- Casual alternatives
- In job applications and cover letters
- To customers and clients
- Make it specific: the strongest alternative
- By channel: phone, email, in person
- To friends and family in a hard time
- When you are handing over work or fixing a problem
- Common mistakes
- How to reply when someone says it to you
- A note on the grammar
- Practice
- Quick answers
Good alternatives to “Don’t hesitate to contact me” are “Feel free to get in touch”, “Let me know if you have any questions” and “I’m happy to help with anything else” for most emails; “Please contact me if you require further information” for formal letters; and “Give me a shout if you need anything” for colleagues you know well. The best version usually says what the reader might contact you about and how.
“Don’t hesitate to contact me” is not wrong. It is polite and clear, but so common that readers skim past it, and the negative (“don’t hesitate”) can sound stiff. The options below are grouped by situation, with the closings that work best in each.
On this page: quick picker · formal · everyday work emails · casual · job applications · customers · make it specific · by channel · to friends and family · mistakes · how to reply · practice · quick answers
Quick picker
| Situation | Try |
|---|---|
| formal letter, new client, official body | Please contact me if you require any further information. |
| most work emails | Feel free to get in touch if you have any questions. |
| you are offering help | I’m happy to help with anything else you need. |
| colleague you know well | Give me a shout if anything’s unclear. |
| chat apps (Slack, Teams) | Ping me if you get stuck. |
| job application or cover letter | I would welcome the chance to discuss my application. |
| customers | If you have any questions, our team is here to help on 0123 456 789. |
| you will be away | If anything urgent comes up before Monday, please contact Sara at sara@example.com. |
Formal alternatives
Use these with people you do not know, senior readers, official bodies and anyone who expects a traditional letter.
- Please contact me if you require any further information.
- Should you have any questions, please do not hesitate to contact me. (The “should you” opening is formal and polite.)
- If you have any queries, I would be glad to assist.
- I remain at your disposal for any further information. (Very formal; common in European business English, rarer in the US.)
- Please let me know if I can be of any further assistance.
- I would be happy to provide any additional details you may need.
- Further information is available on request.
Avoid “Please be advised that…” and “Please be informed that…” here. They sound like a legal notice rather than an offer of help.
Everyday work emails
Most emails sit between formal and casual. These are friendly without being chatty:
- Feel free to get in touch if you have any questions.
- Let me know if you have any questions.
- Happy to help if you need anything else.
- Just let me know if anything is unclear.
- If you’d like to talk it through, I’m free most afternoons this week.
- Do get in touch if you need anything. (British; the “do” adds warmth.)
- Feel free to reach out with any questions. (Common in the US; some readers find “reach out” jargon-like.)
- I’m around all day if you want to discuss it.
Casual alternatives
For people you know, internal chat and texts:
| Phrase | Note |
|---|---|
| Give me a shout if you need anything. | Friendly; very common in British English. |
| Holler if you need anything. | American and folksy. |
| Ping me if you have questions. | Office chat and tech teams. |
| Drop me a line anytime. | Warm, a little old-fashioned; “a line” means a short message. |
| Give me a buzz. | Means “call me”. |
| Hit me up if you need a hand. | Very informal; younger speakers. |
| Any problems, just ask. | Short and friendly. |
| You know where I am. | Spoken British English; means “you can always find me”. |
In job applications and cover letters
At the end of a cover letter, “Don’t hesitate to contact me” can read as if the employer needs encouragement. Point to the next step instead:
- I would welcome the opportunity to discuss my application with you.
- I look forward to hearing from you and am available for an interview at your convenience.
- I would be glad to provide references or further examples of my work.
- Thank you for considering my application. I can be reached at 07700 900123 or jane@example.com.
After an interview: “Thank you again for your time. If you need anything else from me, I’m happy to send it.” See also other ways to say “look forward to hearing from you”.
To customers and clients
When you write for a company, use “we” and tell people exactly where to go:
- If you have any questions, our support team is happy to help: support@example.com.
- Questions about your order? Reply to this email and we’ll get back to you within one working day.
- We’re here Monday to Friday, 9am to 5pm, on 0123 456 789.
- For anything else, visit our help center or contact us.
More options for websites and signatures are in other ways to say “contact us”.
Make it specific: the strongest alternative
The generic line works anywhere, which is why it says so little. Adding the topic, the channel or a time makes the offer believable:
| Generic | Specific |
|---|---|
| Don’t hesitate to contact me. | If any of the figures in section 3 look off, call me on 555 0134 and we can go through them. |
| Let me know if you need anything. | Let me know if you’d like the slides in PowerPoint as well as PDF. |
| Feel free to reach out. | I’m in the office until 6 today if you want to talk through the contract. |
| Happy to help. | Happy to help you set up the first report; it takes about ten minutes. |
By channel: phone, email, in person
Naming the channel tells the reader which way you actually prefer to be contacted.
| Channel | Phrases |
|---|---|
| phone | Give me a call on 555 0134. / Feel free to call me any time before 6. / I’m happy to talk it through on the phone. |
| Just reply to this email. / Drop me an email if anything changes. / My inbox is always open. | |
| video call | If it’s easier to discuss on a call, send me a couple of times that suit you. |
| in person | Pop by my desk any time. / My door is always open. / Come and find me after the meeting. |
| a manager to a team | If something is blocking you, tell me early; it’s always easier to fix then. |
“My door is always open” is a set phrase: it means you are always willing to talk, even if your office has no door.
To friends and family in a hard time
“Don’t hesitate to contact me” sounds like customer service when someone is grieving, ill or going through a breakup. Warmer options:
- I’m only a phone call away.
- Call me any time, day or night. I mean it.
- You don’t have to go through this alone; I’m here.
- If you want to talk, or not talk, I’m around.
- I’ll check in on Thursday, but message me before then if you need anything.
The last one works well because it does not leave all the effort to the other person: many people in a bad patch will never “reach out”, so offering a time or a concrete thing (“Can I bring dinner on Sunday?”) is kinder than an open invitation.
When you are handing over work or fixing a problem
- If you run into any problems with the new login, let me know and I’ll sort it out.
- If anything doesn’t work as expected, reply here and I’ll take a look.
- I’ve tested it on my side, but tell me if you spot anything odd.
- If the numbers don’t match yours, send me a screenshot and we’ll find the difference.
Common mistakes
| Avoid | Use | Why |
|---|---|---|
| Don’t hesitate to contact with me. | Don’t hesitate to contact me. | “Contact” as a verb takes no preposition. (“Be in contact with me” is fine.) |
| Don’t hesitate in contacting me. | Don’t hesitate to contact me. | “Hesitate” is followed by to + verb. |
| Please don’t hesitate to contact me for any doubts. | Please contact me if you have any questions. | In this sense “doubt” is Indian English; elsewhere it suggests distrust. |
| Please feel free to contact me. Don’t hesitate to ask. Let me know if you need anything. | One of them. | Stacking three offers sounds anxious. |
| Holler if you need anything! (to a new client) | Please let me know if you have any questions. | Too casual for someone you have never met. |
| We remain available for any clarification you may require. (to a friend) | Just ask if anything’s unclear. | Far too formal for a friend. |
“Contact me on” or “at”? British English usually says “contact me on 0123…” for phone numbers; American English says “at“. For email, both say “at”.
How to reply when someone says it to you
You do not need to reply just to acknowledge the offer. If you are replying anyway, a short thanks is enough: “Thanks, I’ll let you know if anything comes up.” When you do get back in touch later, you can refer to it: “You kindly said to get in touch if I had questions, so I wanted to ask about…” For more ways to thank people in email, see ways to say “thank you for letting me know”.
A note on the grammar
“Don’t hesitate to contact me” is a negative imperative. Its formal partner, “Should you have any questions, please contact me”, is a conditional with the if left out and the verb moved first (“Should you…” = “If you should…”). It is not the subjunctive, though it is often called that. “Please do not” is a little more formal than “please don’t”; both are fine in email.
Practice
Pick the best closing for each situation. Suggested answers are below.
- An email to a government office about your tax form.
- A Slack message to a teammate after sharing a file.
- The last line of a cover letter.
- An out-of-office reply.
- An email sending a client a draft contract.
- Correct this sentence: “Please don’t hesitate to contact with me for any doubts.”
Suggested answers: 1 “Please contact me if you require any further information.” · 2 “Ping me if anything’s unclear.” · 3 “I would welcome the opportunity to discuss my application.” · 4 “For anything urgent, please contact [name] at [address].” · 5 “If you have questions about any of the clauses, I’m happy to go through them on a call.” · 6 “Please contact me if you have any questions.”
Quick answers
Is “Don’t hesitate to contact me” professional?
Yes. It is polite and correct, just overused. “Please contact me if you have any questions” says the same thing more directly.
What can I say instead of “feel free to contact me”?
Let me know if you have any questions; get in touch any time; I’m happy to help; give me a call on [number].
Is “reach out” too informal?
It is common in American business email and acceptable in most workplaces, but some readers dislike it. “Get in touch” and “contact me” are safe everywhere.
What does “don’t hesitate to contact me” mean?
It means “you are welcome to contact me; you will not be bothering me”. The writer is telling you that questions are expected, so you should not wait or worry about asking.
Can I say “don’t hesitate to reach me”?
It is understood, but “reach me” usually refers to how: “You can reach me on 555 0134.” For the invitation itself, “contact me”, “get in touch” or “reach out to me” sound more natural.
Should a formal letter say “do not hesitate” or “don’t hesitate”?
“Please do not hesitate” is the traditional form for letters. In email, “please don’t hesitate” is perfectly acceptable, and most readers will not notice the difference.
How do I end an email politely without “don’t hesitate”?
End with a specific offer or next step, then a closing such as “Best regards” or “Kind regards”. For ways to ask for a reply, see other ways to say “let me know”.