Other Ways to Say “I Have Forwarded Your Email”
Effectively communicating that you’ve forwarded an email is crucial in professional and personal settings. While “I have forwarded your email” is perfectly acceptable, diversifying your language can make your communication clearer, more engaging, and better suited to different contexts. This article explores numerous alternative phrases, explains their nuances, and provides practical examples to enhance your email etiquette and overall communication skills. Whether you are a student, a professional, or simply someone looking to improve their email game, this guide will provide you with the tools to communicate confidently and effectively.
Mastering these alternatives not only prevents repetitive language but also allows you to tailor your message to the specific recipient and situation. Understanding the subtle differences in tone and implication can significantly impact how your message is received. This comprehensive guide will cover everything from formal business communications to casual updates, ensuring you always have the right phrase at your fingertips.
Table of Contents
- Introduction
- Definition: Forwarding an Email
- Structural Breakdown of Forwarding Phrases
- Types and Categories of Forwarding Phrases
- Examples of Forwarding Phrases
- Usage Rules for Forwarding Phrases
- Common Mistakes When Forwarding Emails
- Practice Exercises
- Advanced Topics in Email Communication
- Frequently Asked Questions
- Conclusion
Definition: Forwarding an Email
Forwarding an email is the act of resending an email you have received to one or more other recipients. It’s a common practice used to share information, delegate tasks, or provide context to someone who wasn’t originally included in the conversation. Email forwarding is a fundamental feature of email communication and is integral to modern workflows.
The primary function of forwarding is to disseminate information efficiently. It allows the original email, including any attachments and previous communication threads, to be easily shared with new individuals. This ensures that the recipient has all the necessary context to understand the topic being discussed.
The context in which you forward an email can vary widely. It could be a formal business communication, an informal update among colleagues, or a personal message shared with friends or family. The choice of words used to indicate that you have forwarded the email should align with the formality and purpose of the communication.
Structural Breakdown of Forwarding Phrases
Understanding the structure of phrases used to indicate that you have forwarded an email can help you craft more effective and appropriate messages. These phrases typically consist of a subject, a verb, and an optional object or prepositional phrase that provides context.
The basic structure usually follows this pattern: Subject + Verb + (Object/Prepositional Phrase). The subject is typically “I” or a passive construction is used. The verb is a form of “forward,” “send,” or a synonym. The object or prepositional phrase clarifies to whom the email was forwarded or the purpose of the forwarding. Several examples are shown below.
- Active Voice: I + have forwarded + the email + to John.
- Passive Voice: The email + has been forwarded + to John + by me.
- Using a Synonym: I + sent + the email + along + to John.
The choice between active and passive voice depends on the desired emphasis. Active voice is more direct and emphasizes the action you took. Passive voice is less direct and can be used to de-emphasize the actor or focus on the recipient of the forwarded email.
Types and Categories of Forwarding Phrases
Forwarding phrases can be broadly categorized based on their level of formality and the specific context in which they are used. These categories help you choose the most appropriate phrase for each situation, ensuring clear and effective communication.
Formal Phrases
Formal phrases are suitable for professional settings, communication with superiors, or when maintaining a respectful distance. These phrases often use more elaborate language and avoid contractions or colloquialisms. They convey professionalism and attention to detail.
Examples of formal phrases include:
- “Please be advised that I have forwarded the email to…”
- “Kindly note that I have taken the liberty of forwarding this email to…”
- “I have forwarded the email in question to…”
Informal Phrases
Informal phrases are appropriate for communication with colleagues, friends, or family members where a more relaxed tone is acceptable. These phrases often use simpler language and may include contractions or colloquial expressions. They convey friendliness and ease of communication.
Examples of informal phrases include:
- “Just forwarded you the email!”
- “I’ve sent the email along to…”
- “FYI, I forwarded this to…”
Context-Specific Phrases
Context-specific phrases are tailored to particular situations or purposes. These phrases provide additional information or clarification about why the email was forwarded. They ensure that the recipient understands the context and the expected action.
Examples of context-specific phrases include:
- “I’ve forwarded this to John for his input.”
- “I’ve forwarded this to the relevant department for further action.”
- “I’ve forwarded this to you because you’re the expert on this topic.”
Examples of Forwarding Phrases
The following sections provide extensive examples of phrases you can use instead of “I have forwarded your email.” The examples are categorized by formality and context to help you choose the most appropriate phrase for different situations.
General Forwarding Examples
These examples are suitable for a wide range of situations and can be adapted to fit different levels of formality. They are straightforward and clearly convey that the email has been forwarded.
The table below provides a comprehensive list of general forwarding phrases, offering versatility for various communication needs.
| Phrase | Example Sentence |
|---|---|
| I’ve forwarded the email. | I’ve forwarded the email to Sarah for her review. |
| I have sent the email along. | I have sent the email along to the marketing team. |
| The email has been forwarded. | The email has been forwarded to the appropriate department. |
| I passed the email on to… | I passed the email on to John, as he’s handling the project. |
| I’ve taken the liberty of forwarding… | I’ve taken the liberty of forwarding this to our CEO. |
| I went ahead and forwarded it. | I went ahead and forwarded it to speed things up. |
| I’ve already forwarded it. | I’ve already forwarded it to the IT department. |
| I have just forwarded it to… | I have just forwarded it to the relevant contact. |
| It’s been forwarded to… | It’s been forwarded to our legal team for review. |
| I made sure to forward it to… | I made sure to forward it to the project manager. |
| Consider it forwarded. | Consider it forwarded to the accounting department. |
| I’ve routed the email to… | I’ve routed the email to the correct specialist. |
| I’ve transferred the email to… | I’ve transferred the email to the customer service team. |
| I’ve relayed the email to… | I’ve relayed the email to our overseas office. |
| The email is now with… | The email is now with our head of operations. |
| I’ve directed the email to… | I’ve directed the email to the appropriate consultant. |
| The email has been redirected to… | The email has been redirected to the support team. |
| I’ve sent this on to… | I’ve sent this on to the research department. |
| I’ve copied this to… | I’ve copied this to the relevant stakeholders. |
| I’ve looped in… | I’ve looped in the compliance officer. |
| I’ve brought… into the loop. | I’ve brought John into the loop. |
| I’ve included… in this email chain. | I’ve included Mary in this email chain. |
| I’ve made sure to include… | I’ve made sure to include the HR department. |
| I’ve added… to this thread. | I’ve added Tom to this thread. |
| I’ve updated the recipients to include… | I’ve updated the recipients to include the CEO. |
| I’ve kept… in the loop by forwarding this. | I’ve kept Jane in the loop by forwarding this. |
| I have ensured that… receives this email. | I have ensured that our director receives this email. |
| I have made certain that… is now part of this conversation. | I have made certain that our accountant is now part of this conversation. |
Formal Forwarding Examples
These examples are suitable for professional settings, such as communication with superiors, clients, or external partners. They maintain a respectful and professional tone.
The following table provides formal alternatives to “I have forwarded your email,” suitable for professional communication.
| Phrase | Example Sentence |
|---|---|
| Please be advised that I have forwarded the email to… | Please be advised that I have forwarded the email to Mr. Smith for his review. |
| Kindly note that I have taken the liberty of forwarding this email to… | Kindly note that I have taken the liberty of forwarding this email to our legal counsel. |
| I have forwarded the email in question to… | I have forwarded the email in question to the appropriate department for further investigation. |
| I have directed the email to… | I have directed the email to our Head of Operations for immediate attention. |
| The email has been routed to… | The email has been routed to the technical support team for resolution. |
| For your information, I have forwarded this email to… | For your information, I have forwarded this email to the compliance officer. |
| I have ensured that the email has been forwarded to… | I have ensured that the email has been forwarded to the relevant stakeholders. |
| The email has been transferred to… | The email has been transferred to the project management team for action. |
| I have taken the necessary steps to forward this email to… | I have taken the necessary steps to forward this email to the relevant department. |
| The aforementioned email has been forwarded to… | The aforementioned email has been forwarded to the designated recipient. |
| I trust that the email has been properly forwarded to… | I trust that the email has been properly forwarded to the customer relations department. |
| I have taken the initiative to forward this email to… | I have taken the initiative to forward this email to the director of marketing. |
| It is my understanding that the email has been forwarded to… | It is my understanding that the email has been forwarded to the appropriate specialist. |
| Please be informed that I have forwarded this correspondence to… | Please be informed that I have forwarded this correspondence to our senior consultant. |
| I wish to inform you that I have forwarded the email to… | I wish to inform you that I have forwarded the email to the concerned parties. |
| I have seen to it that the email has been forwarded to… | I have seen to it that the email has been forwarded to the logistics team. |
| This email has been duly forwarded to… | This email has been duly forwarded to the appropriate authorities. |
| I have made arrangements for the email to be forwarded to… | I have made arrangements for the email to be forwarded to the international department. |
| I have overseen the forwarding of this email to… | I have overseen the forwarding of this email to the head of the department. |
| The email has been systematically forwarded to… | The email has been systematically forwarded to the relevant personnel. |
| I have ensured the timely forwarding of the email to… | I have ensured the timely forwarding of the email to the customer support team. |
| It has been my priority to forward this email to… | It has been my priority to forward this email to the project manager. |
| I have personally forwarded the email to… | I have personally forwarded the email to the CEO’s office. |
| The email has been officially forwarded to… | The email has been officially forwarded to the legal department. |
| I have meticulously forwarded the email to… | I have meticulously forwarded the email to the compliance department. |
| I have carefully forwarded the email to… | I have carefully forwarded the email to the senior management team. |
| The email has been precisely forwarded to… | The email has been precisely forwarded to the relevant specialist. |
| I have strategically forwarded the email to… | I have strategically forwarded the email to the sales team. |
Informal Forwarding Examples
These examples are suitable for casual communication with colleagues, friends, or family. They use simpler language and a more relaxed tone.
The table below presents informal phrases to indicate email forwarding, perfect for relaxed communication.
| Phrase | Example Sentence |
|---|---|
| Just forwarded you the email! | Just forwarded you the email! Let me know what you think. |
| I’ve sent the email along to… | I’ve sent the email along to John. He’ll know what to do. |
| FYI, I forwarded this to… | FYI, I forwarded this to Mary. She’s the expert on this. |
| I passed it on to… | I passed it on to Tom. He’s been waiting for this. |
| I already forwarded it to… | I already forwarded it to Jane. Hope she can help! |
| I sent it over to… | I sent it over to Mike. He should have the answers. |
| I’ve pinged it to… | I’ve pinged it to Sarah. She’s on top of things. |
| I’ve shot it over to… | I’ve shot it over to Dave. He’ll handle it. |
| I’ve chucked it over to… | I’ve chucked it over to Lisa. She’s the best person for this. |
| I’ve looped in… | I’ve looped in Peter. He needs to see this. |
| I cc’d… on this. | I cc’d Anna on this. She should be in the loop. |
| I’ve included… | I’ve included Mark. He’s essential for this discussion. |
| I’ve added… to the thread. | I’ve added Emily to the thread. She’ll provide valuable input. |
| I’ve updated the recipients with… | I’ve updated the recipients with Chris. He’s the go-to guy. |
| I kept… in the loop. | I kept Laura in the loop. She needs to be aware. |
| I made sure to include… | I made sure to include Steve. He’s been waiting for this update. |
| I’ve made certain that… got this. | I’ve made certain that Paul got this. He needs to take action immediately. |
| I’ve made sure… is part of the convo. | I’ve made sure Alice is part of the convo. She has the expertise we need. |
| I made sure … is in the know. | I made sure Bob is in the know. He’s been asking about this for weeks. |
| … is now in the loop. | John is now in the loop. I thought he needed to be aware of this. |
| I’ve made sure … is included. | I’ve made sure Sarah is included. She’s been asking for updates. |
| I’ve brought … into the conversation. | I’ve brought Mike into the conversation. He can help us with this issue. |
| I’ve made sure … is on this. | I’ve made sure Lisa is on this. She’s the best person to handle it. |
| I’ve included … in this chain. | I’ve included Tom in this chain. He’ll appreciate the update. |
| … is now part of this. | Emily is now part of this. She can provide some context. |
| I’ve updated this to include … | I’ve updated this to include Chris. He’s been waiting for this information. |
| I’ve made sure … is now getting this. | I’ve made sure Laura is now getting this. She needs to be aware. |
| … has been added to this conversation. | Steve has been added to this conversation. He’s the expert we need. |
Context-Specific Forwarding Examples
These examples are tailored to specific situations, providing additional information or clarification about why the email was forwarded. They ensure that the recipient understands the context and the expected action.
The following table showcases context-specific phrases for forwarding emails, providing clear reasons and expectations for the recipient.
| Phrase | Example Sentence |
|---|---|
| I’ve forwarded this to John for his input. | I’ve forwarded this to John for his input; he has experience with this type of issue. |
| I’ve forwarded this to the relevant department for further action. | I’ve forwarded this to the relevant department for further action and resolution. |
| I’ve forwarded this to you because you’re the expert on this topic. | I’ve forwarded this to you because you’re the expert on this topic and can provide valuable insights. |
| I’ve forwarded this to… so they can assist you further. | I’ve forwarded this to Sarah so they can assist you further with your request. |
| I’ve forwarded this to… as they are better equipped to handle this. | I’ve forwarded this to Tom as they are better equipped to handle this technical issue. |
| I’ve forwarded this to… for their approval. | I’ve forwarded this to the manager for their approval before proceeding. |
| I’ve forwarded this to… for their review and feedback. | I’ve forwarded this to the team lead for their review and feedback on the proposal. |
| I’ve forwarded this to… for informational purposes. | I’ve forwarded this to the stakeholders for informational purposes and awareness. |
| I’ve forwarded this to… so they are aware of the situation. | I’ve forwarded this to the director so they are aware of the situation and can prepare accordingly. |
| I’ve forwarded this to… to get their perspective. | I’ve forwarded this to the consultant to get their perspective on the market trends. |
| Forwarding this to … for review. | Forwarding this to the legal team for review. Please let me know if you have any questions. |
| Sending this to … for their expertise. | Sending this to our lead engineer for their expertise. They should be able to help. |
| Passing this along to … who can better address this. | Passing this along to our customer support team who can better address this issue. |
| Routing this to … for immediate attention. | Routing this to the IT department for immediate attention. The system is down. |
| Transferring this to … as they are the point of contact. | Transferring this to our sales manager as they are the point of contact for this client. |
| Relaying this to … for further processing. | Relaying this to our accounting department for further processing of the invoice. |
| Directing this to … as they have the background information. | Directing this to our research team as they have the background information on this topic. |
| Redirecting this to … who can provide the necessary support. | Redirecting this to our technical support team who can provide the necessary support. |
| Sending this on to … for their consideration. | Sending this on to our management team for their consideration of the proposal. |
| Copying this to … for their records. | Copying this to our administrative assistant for their records and follow-up. |
| Looping in … who can offer additional insights. | Looping in our marketing strategist who can offer additional insights on the campaign. |
| Bringing … into the loop to keep them informed. | Bringing our CEO into the loop to keep them informed of the progress. |
| Including … in this email chain for transparency. | Including our stakeholders in this email chain for transparency and updates. |
| Adding … to this thread to get their input. | Adding our project manager to this thread to get their input on the timeline. |
| Updating the recipients to include … for their awareness. | Updating the recipients to include our legal counsel for their awareness of the implications. |
| Keeping … in the loop by forwarding this for their information. | Keeping our HR department in the loop by forwarding this for their information and records. |
| Ensuring that … receives this email for their action. | Ensuring that our customer service representative receives this email for their action on the complaint. |
| Making certain that … is part of this conversation for resolution. | Making certain that our IT specialist is part of this conversation for resolution of the technical issue. |
Usage Rules for Forwarding Phrases
Using forwarding phrases correctly involves understanding the context, audience, and purpose of your communication. Here are some key rules to follow:
- Consider the audience: Choose a phrase that is appropriate for the recipient’s level of familiarity and professional standing.
- Be clear and concise: The phrase should clearly indicate that the email has been forwarded and why.
- Provide context: If necessary, provide additional information about the reason for forwarding the email or any expected action.
- Maintain professionalism: Even in informal settings, avoid using overly casual or slang terms that could be misinterpreted.
- Proofread your message: Ensure that your message is free of grammatical errors and typos to maintain credibility.
Exceptions to these rules may occur in highly informal settings where brevity and casual language are expected. However, in most professional and formal contexts, it’s best to adhere to these guidelines.
Common Mistakes When Forwarding Emails
Several common mistakes can detract from the effectiveness of your email communication. Being aware of these errors can help you avoid them and improve your overall communication skills.
Here are some common mistakes to avoid:
- Using the same phrase repeatedly: Vary your language to avoid sounding monotonous.
- Using overly formal language in informal settings: This can create distance and make your communication seem insincere.
- Using overly casual language in formal settings: This can be perceived as unprofessional and disrespectful.
- Failing to provide context: The recipient may not understand why the email was forwarded, leading to confusion.
- Not proofreading your message: Grammatical errors and typos can undermine your credibility.
The table below illustrates some common mistakes and provides corrected examples.
| Incorrect | Correct | Explanation |
|---|---|---|
| I have forwarded your email. I have forwarded your email again. | I have forwarded your email. Additionally, I have also sent it to the IT department. | Avoid repeating the same phrase. Use varied language. |
| Please be advised that I’ve pinged this to Tom. | Please be advised that I have forwarded this email to Mr. Thompson. | Avoid using informal language in formal settings. |
| I’ve forwarded this. | I’ve forwarded this to John for his review. | Provide context to explain why the email was forwarded. |
| I hav forwared the email. | I have forwarded the email. | Always proofread your message for errors. |
| Just sent it lol. | I have sent the email. | Avoid using slang or abbreviations in professional emails. |
Practice Exercises
Test your understanding of forwarding phrases with these practice exercises. Choose the most appropriate phrase for each scenario.
Exercise 1: Choose the best forwarding phrase for each scenario.
| Question | Answer Choices | Correct Answer |
|---|---|---|
| You are forwarding an email to your supervisor. | a) Just sent it over! b) Please be advised that I have forwarded the email to you. c) FYI, I forwarded this. | b) Please be advised that I have forwarded the email to you. |
| You are forwarding an email to a close colleague. | a) I have forwarded the email. b) I’ve taken the liberty of forwarding. c) Just forwarded you the email! | c) Just forwarded you the email! |
| You are forwarding an email to the IT department for assistance. | a) The email has been forwarded. b) I’ve forwarded this to the relevant department for further action. c) I sent it along. | b) I’ve forwarded this to the relevant department for further action. |
| You are forwarding an email to your team member, asking for their input. | a) I’ve pinged it to you. b) I’ve forwarded this to you for your input. c) I have forwarded the email for informational purposes. | b) I’ve forwarded this to you for your input. |
| You are forwarding an email to the legal team. | a) I’ve chucked it over to the legal team. b) The email has been routed to the legal team. c) I copied the legal team on this. | b) The email has been routed to the legal team. |
| You are forwarding an email to a friend about a funny meme. | a) I have ensured the timely forwarding of the email to you. b) I’ve shot it over to you! c) The aforementioned email has been forwarded to you. | b) I’ve shot it over to you! |
| You are forwarding an email containing sensitive information to the CEO. | a) I have strategically forwarded the email to the CEO. b) I’ve passed it on to the CEO. c) Just forwarded this to the CEO. | a) I have strategically forwarded the email to the CEO. |
| You are forwarding an email to a client as requested. | a) I’ve relayed the email to you. b) As requested, I have forwarded the email to you. c) I’ve sent this on to you. | b) As requested, I have forwarded the email to you. |
| You are forwarding an email to a new team member who needs to get up to speed. | a) I’ve updated the recipients to include you. b) Please be informed that I have forwarded this correspondence to you. c) I’ve passed it on to you. | a) I’ve updated the recipients to include you. |
| You are forwarding an email to a subject-matter expert for their advice. | a) I’m looping you in to get your perspective. b) I’ve copied you on this. c) I’m sending this on to you for your expertise. | c) I’m sending this on to you for your expertise. |
Exercise 2: Rewrite the following sentences using a more appropriate forwarding phrase.
- Original: I have forwarded your email to the manager. (Formal setting)
Answer: Please be advised that I have forwarded the email to the manager for their review. - Original: I have forwarded your email to Tom. (Informal setting)
Answer: Just forwarded you the email, Tom! - Original: I have forwarded your email. (No context provided)
Answer: I have forwarded the email to the IT department for technical support. - Original: I have forwarded your email to Sarah. (Seeking her opinion)
Answer: I’ve forwarded this to Sarah for her input. - Original: I have forwarded your email to the accounting department. (For processing)
Answer: I’ve routed this to the accounting department for further processing. - Original: I have forwarded your email to the customer service team. (To address a complaint)
Answer: I am transferring this to the customer service team, as they can better address this issue. - Original: I have forwarded your email to the legal department. (For review)
Answer: Forwarding this to the legal team for review. - Original: I have forwarded your email to the CEO. (Important update)
Answer: I’m looping in the CEO to keep them informed. - Original: I have forwarded your email to the team. (For awareness)
Answer: Updating the recipients to include the team for their awareness. - Original: I have forwarded your email to the project manager. (For action)
Answer: Ensuring that the project manager receives this email for their action.
Advanced Topics in Email Communication
Beyond simply forwarding emails, there are several advanced topics to consider for effective email communication. These include understanding email etiquette, managing email threads, and using email productivity tools.
Email etiquette involves understanding the unspoken rules of email communication, such as appropriate tone, subject line clarity, and response time expectations. Mastering email etiquette can
help you build stronger professional relationships and avoid misunderstandings.
Managing email threads effectively involves keeping conversations organized and easy to follow. This includes using clear subject lines, trimming unnecessary content, and summarizing key points. Effective thread management can save time and reduce confusion.
Email productivity tools can help you streamline your email workflow and improve efficiency. These tools include features such as email templates, scheduling, and automated responses. Using these tools can free up time for more important tasks.
Frequently Asked Questions
- Q: Is it always necessary to use a forwarding phrase?
- A: While not always necessary, using a forwarding phrase provides clarity and context to the recipient. It’s especially important when forwarding emails to individuals who may not be familiar with the original conversation.
- Q: How do I choose the right forwarding phrase for a specific situation?
- A: Consider the audience, context, and purpose of your communication. Choose a phrase that is appropriate for the recipient’s level of familiarity, professional standing, and the reason for forwarding the email.
- Q: Can I use the same forwarding phrase repeatedly?
- A: While it’s acceptable to use the same phrase occasionally, varying your language can make your communication more engaging and prevent it from sounding monotonous.
- Q: What should I do if I’m not sure which forwarding phrase to use?
- A: When in doubt, opt for a neutral and professional phrase that clearly indicates that the email has been forwarded and provides context if necessary. “I have forwarded this email to…” is a safe and versatile option.
- Q: How important is it to proofread my email before sending it?
- A: Proofreading is crucial for maintaining credibility and ensuring that your message is clear and professional. Grammatical errors and typos can undermine your message and create a negative impression.
- Q: What is the best way to provide context when forwarding an email?
- A: Provide a brief explanation of why you are forwarding the email and any expected action. This helps the recipient understand the context and purpose of the communication.
- Q: Should I always include a personal message when forwarding an email?
- A: While not always necessary, including a personal message can make your communication more engaging and provide additional context or clarification. A brief greeting or explanation can go a long way in building rapport.
- Q: How do I avoid sounding repetitive when forwarding multiple emails?
- A: Vary your language and use different forwarding phrases for each email. This can help prevent your communication from sounding monotonous and demonstrate attention to detail.
- Q: Is it appropriate to use slang or abbreviations in professional emails?
- A: In most professional settings, it’s best to avoid using slang or abbreviations that could be misinterpreted or perceived as unprofessional. Opt for clear and formal language to maintain credibility.
- Q: How can I improve my email communication skills overall?
- A: Practice writing clear and concise messages, pay attention to email etiquette, and seek feedback from colleagues or mentors. Continuously refining your communication skills can help you build stronger professional relationships and achieve your goals.
Conclusion
Mastering alternative phrases for “I have forwarded your email” is a simple yet effective way to enhance your communication skills. By understanding the nuances of different phrases and tailoring your language to the context, audience, and purpose of your message, you can convey professionalism, clarity, and attention to detail.
This guide has provided you with a comprehensive overview of forwarding phrases, including their structure, types, usage rules, and common mistakes to avoid. By incorporating these principles into your email communication, you can build stronger professional relationships, avoid misunderstandings, and achieve your goals more effectively. Remember to practice these phrases in various scenarios to become more comfortable and confident in your communication skills.
